The Tasks and Responsibilities of a Virtual Assistant

The Tasks and Responsibilities of a Virtual Assistant

Being one of the most in-demand jobs we know today, a virtual assistant has been thought to be a profession of different kinds. More than like a secretary, by the most basic definition, a Virtual Assistant is an independent worker by contract who gives technical, administrative, or creative services from home by handling the tasks of a secretary or a manager through the use of the internet connection, phone and some software and tools.


Generally, here are the common tasks that an office secretary can do in a virtual office:


1.       Manage and organize list of contacts and customer spreadsheets

2.       Maintain and update a calendar of appointments and set up meetings

3.       Manage accounting and billing

4.       Create travel arrangements

5.       Attending to client inquiries by answering the phone or through an e-mail

6.       Create, prepare, and send out e-mail newsletters

7.       Arrange, assemble, and ship proposals as well as meeting materials


Some higher-paid Virtual Assistants work for the following:


1.       Medical transcription

2.       Web development and web maintenance

3.       Market Research

4.       Specialized internet research

5.       Translation of bilingual written materials


The list above shows only a few of the many jobs a virtual assistant should do. And sometimes, one can go out of the job description and make extra and side jobs the employer assigns him or her to do. This can be like a personal secretary from afar, but just with the same convenience and efficiency and sufficiency of rendered service.


Being a virtual assistant can’t just be anyone. It requires skill, contacts, and personal organization for one to be able to set his or her work schedule attending both convenience and client’s needs. To sum up, an independent quality-work needs to be produced.


The salary of being a virtual assistant depends on the task you are to have. Typically, it ranges from a minimum of $20 per hour to a maximum of $40. And depending on the type of employee you have, payment varies on a weekly or monthly basis payment. Generally, the virtual assistant sets the fee considering the period-specific project runs and the cost of the rush jobs.

The 5 Significant Skills of a Virtual Assistant

The 5 Significant Skills of a Virtual Assistant

Today’s businesses are getting tougher to manage as fast-paced lifestyle and advancements in technology have shaped the way businesses are run. It formed a new raise of professionals to take on the challenge of this online world. The key to the success of online businesses are the Virtual Assistants as they provide instant and efficient support to online businesses. To become a progressive Virtual Assistant, one must possess the following skills:

1. Organizational Skills.

A virtual assistant must be well-ordered and organized in handling client’s documents and information. He or she must be able to input information in efficient and systematized manner for quick and easy access to client’s information. In this line of work, time matters and you will not wish to waste your customer’s time, which can compromise your connection.

2. Word Processing Skills.

Online businesses mostly depend on content quality to succeed in the field. As a virtual assistant, you should be able to process data accurately and efficiently. Part of the job may require you to do typing task and data entry, and it is necessary to finish them quickly without any mistakes.

3. Computer Skills.

These days, everything is done on a computer. It is one great machine required to get work finished in the office. The thing is we are dealing with online businesses. It is a significant advantage to a virtual assistant to have skills on computer works.

4. Communication Skills.

Every single business communicates in words, either written or verbal. It booms when these forms of communication are joined in a beneficial manner. A good virtual assistant needs to be able to communicate effectively with client and other personnel. It is significant that every instruction is understood rightly to avoid making inaccuracies.

5. Internet understanding.

The internet is the most efficient and fastest form of communication to be able to connect with clients. So, it is a must that every virtual assistant should have expert knowledge regarding the internet. The Internet is also an excellent resource for valuable information, and a means to gather and collect updates related to the business.

To become an effective and efficient virtual assistant, one must strive to possess and retain most, if not all, of the five most significant skills above. Although having all of the other skills, it does not guarantee achievement without commitment and hard work. One must have a strong willingness to succeed, partnered with good moral values that are equally important for each employee to possess, like dedication and integrity. To succeed in this business, strive hard to have these necessary skills. Learn them as you work and improve over time.

Tasks Where VA’s Can Be Very Effective

Tasks Where VA’s Can Be Very Effective

The best part about having a Virtual Assistant is the effective delegation of tasks. While you the entrepreneur get busy on important matters, you don’t have the time on non-essential tasks anymore. The best thing to do is to let your VA do these tasks while you focus on things that matter the most.

Here is a list of non-essential tasks where your VA’s can be very effective.

Email Handling

Let your VA handle your email. You can ask them to filter it out to the important, reply to some emails, conduct email marketing or set appointments for you.

Phone calls

Personal calls should stay personal of course but for business calls and alike, your VA can definitely do the task for you so you don’t have to answer calls every single time losing your focus on important matters.

Calendar management

Entrepreneurs are busy just as that. Sometimes you tend to forget important events, meetings or webinars since you did not pay attention to your schedule. Let your VA arrange your schedule and remind you on errands that are important for you and your business.

Social Media Handling

You already have a lot of important matters to attend to and with many social media accounts to update, you just can’t afford to put all of your time updating them. Your VA can do that for you!

Customer Relations Management

Customers are the backbone of one’s business and it is important that you keep in touch with them. Know their behavior, wants, needs and suggestions or comments. However, time is the issue. This is the best time you ask for a VA’s help.

You surely can do these simple things on your own but time just can’t allow you. Besides as an entrepreneur, it is better if you save your time on the things that really matters or the ones that really needs your attention and presence. A virtual assistant is what you certainly need. Fortunately, it’s not very hard to look for virtual assistants these days since there are businesses offering Virtual Assistance Services just like SSMO (Simplified Social Media Optimization).

“Let your VA do the rest while you do what is the best.”

4 Benefits of Hiring a Virtual Assistant

4 Benefits of Hiring a Virtual Assistant

There are far more important things a business owner should take on other than dealing with some paper works or documentations the whole day. Do you know that there are services that cater these simple yet crucial part of business processes? Well, Virtual Assistants are now in demand. Why and what are the benefits of hiring one?

Virtual assistants can let you save money. How? Virtual assistants are paid according to hour’s works. Business owners are not required to pay them for sick leaves, vacation leaves, and any government required taxes. Business owners also do not have to provide them office supplies like computers and internet connection for they already have it. An excellent way to saving a bunch of money, right?

Virtual assistants can fill in temporary positions in the company. In business, you can’t take away the fact that at some point some special tasks or projects needs expert assistance. Instead of hiring another full-time staff while only requiring him or her to take on a project that can be done in a less period why not hire a Virtual Assistant instead. As again they are paid for their hours worked only and by that they can take on the special yet short timed projects you need while efficiently providing an output.

Virtual Assistants provide quality output. Virtual assistants reputation and business success depend accordingly on how they amaze their clients. They will surely give the best that they can. They continually educate themselves in what’s new and trending and on what are the latest techniques and studies related to their field of expertise. Sometimes virtual assistants can surpass the performance of regular employees.

Virtual Assistant provides their working equipment. Virtual assistants mostly work at home or any location away from your office. That is why there is a need for them to equip themselves with computers and other office requirements. This way a business needs not to supply the virtual assistant any related office equipment to ensure virtual assistant can perform their task well.

It is a strong decision to hire a virtual assistant nowadays. It is a way to save money while gaining the best and satisfactory job outputs without taking a business owners time. By choosing a virtual assistant, a business owner can now focus on the tasks pertaining to gaining more clients and increasing the company profits.